Funding Application

Please note all 2018/19 funding application proposals are required to be submitted via the online application portal. Applicants are advised to leave sufficient time to familarise with the new portal and ensure your application can be submitted prior to the application deadline i.e. January 31, 2018 on or before Hong Kong time 24:00 (GMT +08:00). The receipt time follows that of the Foundation’s server. Incomplete, insufficient or incorrect information may result in disqualification of application.

2018 to 2019 Conservation Funding Guidelines

Background

OPCFHK envisions a world where Asian wildlife remains biologically diverse under the stewardship of humans, corporations and governments. We are committed to advocating, facilitating and participating in effective conservation efforts of Asian wildlife, with an emphasis on Chinese white dolphins and giant pandas, as well as their habitats. This will be achieved through partnerships, fundraising, research and education. With limited funds and given the urgency of conservation efforts, it is important that research studies contribute to effective conservation. Therefore, we seek proposals with measurable conservation outcomes.

In 2017/2018, the Foundation funded 28 projects (18%) out of 150 eligible applications. A full list of previous projects and their summaries can be viewed on Foundation’s website.

Funding Focus

The Foundation solicits projects on threatened wildlife in Asia, particularly on the Foundation’s focal species, the giant panda and the Chinese white dolphin, as well as other threatened wildlife (e.g. amphibians, reptiles, birds, fishes, invertebrates and other aquatic and terrestrial mammals) and their habitats throughout Asia. Study outcomes must contribute to successful conservation and could entail the development of conservation action plans and/or social science-based conservation programmes. All proposals must include relevant and specific conservation targets, measurable milestones and an evaluation of the programme’s effectiveness using quantifiable indicators (e.g. before and after questionnaire). Regular projects (1 to 2 years) should be geared towards one of the areas below, whereas multiple-year projects (3 to 5 years; only available to past recipients of OPCF grants) must address both:

  1. Wildlife Conservation
    1. Conduct in-situ field studies to enhance the understanding of the target species population, the condition of their habitats and the threats they face in the wild, and/or
    2. Collaborate with local communities, institutes and the government to formulate effective conservation management plans to preserve threatened species and their habitats, and/or
    3. Conduct ex-situ studies on the target species to promote and improve in-situ conservation efforts.
  1. Social Science-based Conservation
    1. Design and organise in-situ and ex-situ conservation education programmes to raise public awareness of wildlife conservation and to engage locals to change their daily activities and behaviour in support of conservation efforts, and/or
    2. Conduct capacity-building programmes or workshops to advance the nature reserve and conservation education teams' knowledge and skills for effective conservation action.

Funding priority will be given to threatened Asian species listed in the IUCN Red List categories of Critically Endangered, Endangered and Vulnerable. Projects addressing species in the Data Deficient or Near Threatened categories will also be considered.

Applications will be assessed based on the five selection criteria under each project area as listed below:

  1. Wildlife Conservation
    1. scientific and conservation value and impact on in-situ wildlife conservation;
    2. applicants or collaborators' research ability, experience, and previous project performance;
    3. presence of clear and achievable goals, sound methodology, reasonable timeline, realistic budget, and detailed work plan;
    4. effectiveness on enhancing local capacity community or students in professional techniques, conservation, or research ability; and
    5. presence of specific and practical long-term plans for conserving the target species/habitat that is proposed by experts of the field, stakeholders and the project team after thorough discussion, presence of follow-up actions to achieve the target.
  2. Social Science-based Conservation
    1. ability to enhance the knowledge/ability of the participants or raise conservation awareness, and induce prominent and long-term attitudinal and behavioral change;
    2. applicants or collaborators' community leadership and local knowledge, and previous project performance;
    3. presence of clear and achievable goals, sound methodology, reasonable timeline, realistic budget, and detailed work plan;
    4. effectiveness on mitigating/eliminating specific threats or restoring the targeted species/habitat, and bring significant, long-term benefits to the local community through capacity building; and
    5. presence of a comprehensive evaluation of effectiveness can be achieved with detailed, realistic plan and specific indicators.

For multiple-year project, selected potential candidates are required to present the project details to the Foundation via tele- or video-conferencing.

Countries Eligible for Support

The Foundation solicits proposals worldwide, but the proposed work must be conducted in countries or regions in Asia according to United Nations Statistical Division plus Papua New Guinea, higher priority will be given to projects from Eastern, Southern and South-Eastern Asia. Coastal countries connected to Asia where funding is limited and with threatened wide-ranging Asian species (e.g. Far East Russian western gray whales), will be considered.

 

Funding Strategy for 2018/19

About 50% of the total funding for 2018/19 will be allocated to aquatic and terrestrial mammals (including Chinese white dolphin and giant panda), while the rest will be allocated to other threatened species. To encourage local researchers to take the lead in conserving threatened species in their countries and to build local capacity, the majority of funding will be granted to projects with local researchers as Principal Investigators, whilst the remaining portion will support projects led by international institutes and research teams with the participation of local people.

While the Foundation encourages projects that advance the conservation of all species listed as Critically Endangered, Endangered or Vulnerable on the IUCN Red List of Threatened Species, proposals addressing conservation of other threatened species or habitats will also be reviewed. However, funding priority will be given to projects aligned with one of the four main themes highlighted below.

Theme 1: Climate Change

Climate change is one of the most significant challenges to biodiversity conservation. The Foundation encourages projects that strive to increase the understanding of climate change effects on threatened wildlife and their habitats, and that generate local solutions to this global phenomenon. Projects that include components or mechanisms of carbon offset will be prioritised. Preferred project areas include but are not limited to the following:

  1. Understanding the ecological impacts of climate change to threatened wildlife;
  2. Retaining critical habitats of wildlife affected by climate change by enhancing current protected areas or establishing new protected areas in potential areas after range shift;
  3. Reducing carbon emission from deforestation, forest fire and forest or wetland degradation by adaptive and sustainable habitat management practices in wildlife habitats;
  4. Sequestrating carbon through reforestation/afforestation programmes with the consideration of restoring and reconnecting critical habitats of wildlife by using native plant species;
  5. Improving the quantitative understanding of the effects of climate change on coral reefs; and
  6. Organising conservation education programmes to engage communities and induce behavioural change to reduce anthropogenic effects leading to climate change.

Theme 2: Endangered Terrestrial and Freshwater Wildlife

Terrestrial and freshwater ecosystems in Asia harbour a suite of unique, diverse, and charismatic wildlife. Due to rapid economic growth in the region, high rates of deforestation, habitat degradation, pollution, and species extinction continue to threaten terrestrial and freshwater wildlife throughout the region. The Foundation is committed to support projects that directly address and alleviate some of the above mentioned threats against threatened terrestrial and freshwater wildlife in Asia. Higher priority will be given to proposals featuring one the following terrestrial or freshwater species in Ocean Park’s SAFE programme: giant panda (Ailuropoda melanoleuca); Sichuan golden snub-nosed monkey (Rhinopithecus roxellana); Hong Kong newt (Paramesotriton hongkongensis); blue-crowned laughingthrush (Garrulax courtoisi).

Theme 3: Marine Conservation

Marine ecosystems provide a range of critical and undervalued ecosystem services that are fundamental to the health and stability of our society. However, overexploitation, pollution, and other forms of anthropogenic disturbances continued to threaten the marine wildlife of Asia. The Foundation committed to support projects that contribute to the conservation and management of coral reefs, identify impact of marine debris on Asian wildlife, or innovative solutions to alleviate threats against marine wildlife. Higher priority will be given to proposals featuring one the following marine species in Ocean Park’s SAFE programme: Chinese white dolphin (Sousa chinensis), staghorn corals (Acropora spp.), green turtle (Chelonia mydas); Chinese horseshoe crab (Tachypleus tridentatus); scalloped hammerhead (Sphyrna lewini) and yellow seahorse (Hippocampus kuda).

Theme 4: Combating Illegal Trade of Threatened Species

In recent years, illegal trade of wildlife and other threatened species has emerged as one of the most significant threats to biodiversity globally. Hong Kong, as a global trade centre, is also an important wildlife trafficking hub, where containers filled with illegal wildlife products are seized on a regular basis. Despite local and international laws and treaties enacted to discourage these trades, record numbers of live animals and animal products continued to be traded illegally, and species are being driven to brink of extinction. The Foundation encourages projects that proactively address problems associated with combating illegal wildlife trade. Preferred project areas include but are not limited to the following:

  1. Development of cost-effective and accurate forensic protocols that can applied be by law enforcement agencies;
  2. Education programmes and tools that can effectively increase public awareness; innovative alternative-livelihood programmes that can be implemented in local communities;
  3. Studies that quantitatively address local stakeholders attitudes and behavior towards wildlife trade (e.g. demographic, household income, % of income generated).
Amount and Terms of Funding
  1. Project duration and total funding: The Foundation supports two types of projects: regular projects (1-2 years) or multiple-year projects (3-5 years). Funding covers relevant project expenses during the approved project period as stated in the application. While there is no upper limit on total funding for regular projects, successful applicants received on average HK$227,000 per year, depending on the scope and nature of the project. Multiple-year projects are limited to HK$1 million per year, and will be considered separately based on project conservation impact. Please use the financial year of the Foundation, which is from July to June, when filling in the budget for the different financial years in the application form. Failure to do so will affect the funding application.
  2. Principal Investigator (PI), Deputy PI and Co-Investigator(s): Each applicant can submit only one application as the Principal Investigator of a project. The PI shall take up full responsibility for the project and ensure project completion with satisfactory conservation outcomes. He/she shall also be an official member of the affiliated institute and the main contact person. Deputy PI shall be the lead Co-Investigator for the project and shall be the secondary contact person. The Foundation will not support projects with students as the PI, but they can be listed as Deputy PI or Co-Investigator.
  3. Project Manager: Project Manager is optional for any managerial personnel from the affiliated institute to oversee the project progress and s/he may or may not participate in project implementation.
  4. Prerequisites for multiple-year projects: 1) Address both project areas (i.e. Wildlife Conservation and Social Science-based Conservation) outlined above; applicants shall explain how resources and projects can be synergised and complementary to each other to achieve the overall goal; PI(s) with satisfactory track record of previously-funded work by the Foundation (new applicants who have not received a grant from the Foundation are encouraged to submit a regular project (1 to 2 years) to demonstrate potential conservation impact; 3) Participation of local governments or institutes.
  5. Open access of project findings: Researchers are expected to publish project findings in international peer-reviewed scientific journals or in publicly accessible channels. Acknowledgement of support by the Foundation shall be included in the publications. Please state “Funding support was provided by Ocean Park Conservation Foundation, Hong Kong (OPCFHK) (INSERT GRANT CODE)” in publications or any printed materials. To promote open access, researchers are also encouraged to deposit their raw data at publicly accessible platforms or online repositories (e.g. Dryad). Upon project completion, researchers are required to prepare a summary of project findings to be uploaded onto the OPCFHK website. The final report will also be uploaded onto the OPCFHK website after 3 years of project completion without further notice.
  6. Overhead costs and management fees: The Foundation will not pay for administrative or management fees and other indirect costs from universities, research institutes and non-governmental organisations. A request to waive these fees from the institute or organisation is encouraged to allocate more funding to fieldwork.
  7. Personnel expenses: The Foundation may consider providing subsidies only to local partners, such as research or field assistants. Please provide detailed justification for requests to subsidise personnel expenses. Salaries of PI and Deputy PI will not be supported.
  8. Student subsidy: The Foundation may support fieldwork expenses, i.e. transportation, travel, meals and accommodations, but tuition fees or living costs of students will not be supported.
  9. Agreement: Agreement can be entered with and payment can only be made to an affiliated institute, which must be a legal entity and not an individual. Exceptional cases will be considered separately. It is the applicants' responsibility to secure proper means of payment between the foundation and the affiliated institute.
  10. Payments: The first payment will be made after a duly-signed contract is in place, whilst subsequent payments will only be made upon receipt of progress/final reports and measurable deliverables. The final payment further requires a verified financial statement prepared by the affiliated institute. The Foundation may withhold payments if researchers fail to comply with the terms and conditions of the agreement.
  11. Equipment purchase: Any equipment purchased using the Foundation's funds shall belong to the Foundation, and the Foundation reserves the right to claim ownership of the equipment. A request shall be sent to the Foundation asking for keeping the equipment to the Principal Investigator's institution for future use, which shall be subject to the Foundation's approval.
  12. Previously-funded project: Application for the study of the same species at the same location supported by OPCFHK funding for multiple-year projects will be considered only if significant new conservation impacts are anticipated during this period, or if the study builds on the knowledge of the species, such as a long-term population assessment of a species.
  13. Underperforming investigators: The priority for future applications will be lowered for researchers who submitted reports or extension requests later than the deadline without reasonable justification and prior agreement with the Foundation, or whose previous project outcomes are not of satisfactory standards.
  14. Internship opportunities: To encourage capacity building of in-situ conservation experience to university students, proposals offering internship opportunities to university students from Hong Kong will be given a higher priority among proposals of similar quality.
Process

The Foundation's Scientific Advisory Committee (SAC), composed of eminent local and overseas scientists and conservationists, will review funding applications between February and March 2018 based on the selection criteria listed above. Applicants may be required to provide further information to address SAC's comments.

Successful projects will be announced in July 2018 and agreements will be signed along with the transfer of the first instalment of funding thereafter. If you do not receive a reply on or before July 31, 2018, you may consider your application unsuccessful. Enquiries regarding project success will not be answered.

Submission Deadline

Applicants must submit completed application form via our online application system by January 31, 2018 on or before Hong Kong time 24:00 (GMT +08:00).

Incomplete form, insufficient or incorrect information provided may result in disqualification of application.

After successful proposal submission on the online platform, confirmation emails with the corresponding application number will be automatically sent to each Principal Investigator and Deputy PI (if applicable).

For enquiries, please contact us at researchfund@oceanpark.com.hk.

 

Information for Successful Applicants

Reporting Requirements

Principal Investigators (PIs) must submit all reports and products electronically to the Foundation email address (researchfund@oceanpark.com.hk). For files larger than 10MB in size, please make use of cloud storage (e.g. Google Drive/Dropbox) and send us the link to access those files. Each project shall submit between two and four reports to realise payments, depending on the funding amount and project duration. An introduction summary shall be submitted upon agreement is duly-signed to introduce the project work.

To realise the final instalment, a project end summary, a final scientific report, a financial report, and project deliverables and products shall be submitted before the specified project end date.  The project end summary along with citations to scientific publications produced will be uploaded onto the Foundation’s website for public viewing.  The final scientific report will also be uploaded onto the Foundation’s website 3 years following project completion. Photos and videos resulting from the project may also be used by the Foundation for promotional, fundraising, and educational purposes.

Project Summaries

An introduction summary shall summarise project details (including project name, principal investigator and project period), objectives, planned activities and expected outcomes.

A project end summary shall summarise key findings and implications with the citations of publications.

Each summary is limited to a maximum of 200 words and both will be uploaded onto the Foundation’s website.

Scientific Report

The standard format for the scientific report shall include, but is not limited to:

  1. Introduction: State the overall objectives of the study, its significance, major tasks and the expected project deliverables as stated in the application;
  2. Current project status: For each objective stated in the proposal, describe the activities undertaken to achieve that objective; for each project deliverable, describe whether it is achieved in the report period;
  3. To-date results and analyses: Describe in details with the results achieved (including data and graph to illustrate), scientific publications produced and other related products generated;
  4. Evaluation and conclusion:

Wildlife Conservation projects

Provide a brief assessment of the project’s impact on the conservation and management of the target species, its habitat or the ecosystem, whether any scientific publications have been produced, any conservation plans have been generated from the project and how to further disseminate the project outcomes.

Social Science-based Conservation projects

A section evaluating the effectiveness of the training/education programmes shall be included in the report.  Indicators may comprise of, but shall not be limited to, enhanced knowledge on the target species and the habitat, key takeaways from the programmes, and behavioural changes of the participants. Claims of knowledge transfer and effects on behavioural changes must be supported by evidence, such as before-and-after? survey results.

Financial Report

A scanned version of the official financial report issued by the Finance Office or equivalent department of the agreement signatory shall be submitted along with the final scientific report, which contains the following information:

  1. Project details, including project name, principal investigator and project period;
  2. Itemisation of expenditures made using the grant funds, and comparing this itemisation with the approved budget as stated in the agreement;
  3. Identification of the reasons for significant changes in funding allocation;
  4. Exchange rate of foreign currency to Hong Kong dollar;
  5. Signature of Head of Finance Office (or equivalent) and institution stamp/chop as certification.

The institute shall retain all pertinent substantiation documents, including and without limitation to invoices and receipts, and have them available for review by the Foundation if needed.  Refunding any unspent funds shall be completed within the period agreed upon in the duly signed agreement.

Project Deliverables and Products

The final report shall be accompanied by soft copies of all deliverables and products generated from the project, including posters, brochures, videos, selected photos (with short captions and photo credits in the format of photographer name_organisation name e.g. Name_Institute), other printed materials and scientific publications. Hard copies of these deliverables and products should be provided upon request.

Extension/Revision of the Project Plan

Principal Investigators are required to seek approval in writing from the Deputy Director, Ms Josephine Wong, no less than six weeks before the scheduled report submission time regarding any changes to the objective, time frame, scope of work, plan, key personnel and deliverables of the project, and must include justification and a revised project timeline.  Subsequent requests on postponing project deadline will require the Foundation’s Scientific Committee’s endorsement. Principal Investigators who failed to submit extension request letter six weeks prior to the report submission deadline or whose project report was overdue for two months, would be rated as ‘Unsatisfactory’ for record and the priority for his/her future funding application to the Foundation will be lowered for two years.  Please refer to the extension policy for further details.

Publications and Printed Materials

Written acknowledgement of the financial support by the Foundation shall be included in any formally published article, scientific publication, meeting and conference proceedings, and any other printed materials (including but not limited to posters, leaflets, booklets, exhibition panels, banners, and event backdrops) to disseminate project findings or raise public awareness.  Please state “Funding support was provided by Ocean Park Conservation Foundation, Hong Kong (OPCFHK)” in publications or any printed materials.  

Upon acceptance and publication of scientific journal papers, researchers must inform the Foundation and provide the citation information and soft copy of the publication.  The citation information will be uploaded onto the Foundation’s website.

The Foundation’s logo shall be placed in a conspicuous location on printed materials.  The logo and logo guideline are available upon request.  Principal Investigators should ensure the Foundation’s name is correctly acknowledged and protect the logo integrity.  Please send the design layout to the Foundation’s Scientific Officer for approval before production or release, and confirmation from the Foundation shall be obtained within 3 working days. 


For enquiries, please contact 

Dr. Simon Wong, Assistant Scientific Manager
Ocean Park Conservation Foundation, Hong Kong
Ocean Park Aberdeen, Hong Kong
Office: (852) 3923 2228
Fax: (852) 2553 5840
Email: researchfund@oceanpark.com.hk
Online Application System